On a quarterly basis, we do offsites with our management team. Every six months, we enlarge the attendee list to include a wider audience - a cross-section of the key reports to our management team (the group expands from 8 to about 25). This past summer, at one of these larger group offsites, we booked a site visit with one of our most important customers. In this case, our customer was a top 10 US retailer, and we visited one of the company's showcase stores. I think all who attended would say it was one of the highlights of the sessions, if not the year - and something I'd recommend to any executive setting an offsite agenda.
Several weeks in advance, we called over to one of the executives within the company. Our request - would she be willing to host 25 or so of our key team members for an hour at a store? The agenda could be of her choosing, but we would love to hear insights as to key trends, initaitives that are driving growth and profits, strategies for demographic and localized merchandising, as well as other details specific to our vendor/customer relationship which are confidential.
As you can imagine, our executive contact (in this case a VP of Merchandising) was more than happy to host a vendor willing to take the time to learn more about her business. We promptly scheduled the offsite in a town nearby our customer's HQ, and one of its showcase stores.
For the offsite, we broke the team down into 2 groups, and shifted the agenda to accomodate accordingly. After the tours, we held a debrief with Q&A. Needless to say, it was amazing to hear what our team had learned in this short period of time. There's also a pretty good chance we earned some points with our customer - our time and effort put into the day is one more demonstration of our commitment to the customer relationship.
Following the store tour, and as part of the two-day offsite agenda, we had breakout groups come up with new product/service ideas (we could offer) that would help drive growth and profitability for our customer. The ideas were fantastic across the board - and amazingly relevant to the tours we'd taken.
In short, the visit was a win/win for us and our customer. I'd recommend it to anyone planning an upcoming offsite - the time and effort put in returned multiples in benefit.